If we pay attention to developments in email, we will know that at this time some e-mail service providers will ask for an email verifier when we open an email on different devices. Yes, this is a form of security that is used by service providers so that we do not lose data or important data contained in emails that are not stolen by criminals.
Business people prefer to use email rather than using a chat application if they send messages to clients or business partners. In the business world, this is common because email has many advantages. Here are some tips for avoiding mistakes when sending business emails. Remember, e-mail shows your credibility personally and company. So consider the explanation, so that we are considered competent to communicate via email, as follows:
1. The sentence “I don’t know”, replace with “I will find out”
By directly saying you do not know something, it will impress you lazy and do not try to find out first. So you should say that you will find out first. Your recipient will appreciate the effort.
2. Replace “I know”, with “You’re Right”
It is wise to be unimpressed even though you really know. By saying “you are right” the recipient of the email will get the impression that you not only understand what is meant but also appreciate it.
3. Use “I am in free time today”
Don’t say as if you were unemployed at the office. Even if you are free, you should diplomatically say that there are no appointments yet, if asked about the meeting schedule and you can fulfill the schedule. This answer makes more sense, rather than saying you have no work to fulfill the schedule offered. This makes the email recipient doubt your capabilities and position.
4. Don’t use “I think” and replace it with ” in my opinion”
Avoid using the phrase “roughly” or “maybe”, because it will give the impression you are not sure and the things discussed are not necessarily true. Saying “in my understanding” will keep you from your perception is doubtful, because this sentence gives you authority.
5. The sentence “I’m busy”, replace with “Can we continue this later?”
It’s best not to say that you are busy, even though you are really busy. This will give the impression that you do not prioritize the recipient of the email. Asking him to reschedule a discussion or meeting will make the recipient of the email immediately understand that you are actually busy without needing to notify him directly, and he does not feel ignored.